Incorporated in January 2008, Mauritius Cargo Community Services Ltd (MaCCS) has been appointed by the Government of the Republic of Mauritius to deploy and manage Cargo Community System (CCS) in Mauritius.
MACCS has successfully deployed the CCS Ocean Manifest Module, since 15th October 2009, enabling the electronic submission of the Master Manifests by the shipping agents. Moreover CCS is acting as an outsourcing bridge between inland Shipping agents and overseas Shipping Agents for example Philippines, India and China. Thus information is available in the system well in advance allowing respective stakeholders to anticipate the clearing procedures. The interface facilities have helped in elimination of inefficient manual processes and decreased delays arising from inconsistency .CCS users are fully compliant with the stringent disclosure requirements of MRA Customs and World Customs Organisation.
The CCS Transhipment Module which was officially launched on 01st July 2010 has brought its contribution in making Port-Louis a Transhipment Hub. This Module has increased productivity by more than 90% of the Bills Of Entry processed within 3 hours. Costs have been lowered as only one Bill Of Entry is used. Last but not the least, declarations are processed faster since the system data are used, reducing any errors as there is no need to retype the data.
The proclamation of the CCS House Manifest Module was on 31st March 2011. After having a CCS Delivery Order from a Shipping Agent, freight forwarders are now able to view the goods and freight charges manifested by the Shipping Agents and submit their consolidated manifests without any anomaly before the arrival of a vessel at Port Louis. Furthermore, without having to move to customs premises, Shipping Agents, Freight Forwarding agents can amend the manifests through the system and settle any amendment fee electronically. The need to physically go to Customs to submit supporting documents in certain instances has been reduced, as the system provides the facilities to upload and send all the required documents to the department concerned.
MaCCS has reached another critical milestone in December 2013, with the deployment of the CCS Air Import Manifest module for cargo shipments.
Our Web Based system now links various stakeholders involved in the air cargo business including Airlines, Freight Forwarders, Brokers, Ground Handling agent and MRA Customs. Air Manifest information is normally available at the wheel up of the aircraft that could be used to further accelerate the clearance and delivery of goods .As at date, these manifests are submitted 4 hours to CCS and CMS prior to the aircraft arrival and processing the BOE could then be initiated.
This integrated information system operates in real time and on a 24/7 basis. As at date CCS is currently advising the freight forwarding community of the forthcoming arrival of consolidated cargo by air.
The House Manifest are created in the freight forwarders proprietary systems and so as to avoid double data capture there has a need for electronic transmission via interfacing of such data using a CCS Standard Message Format. The change here is that electronic submission via the CCS has enabled the automation of the itemisation process and it is now feasible to do this process on a 24/ 7 basis.
Another facility obtained at the House Manifest Level is when processing Amendments, as there is no more the need to physically move to Customs given that amendments are being done electronically in the CCS, with any scanned documents to support amendments can be uploaded and sent to MRA Customs through the CCS.
Upon acceptance of the House Manifest by MRA Customs, a notification is being sent by the CCS, the Freight Forwarder has then the responsibility to update the container F28 (transfer) declaration made in his front end and in the CCS the freight forwarder has to inform who will be the Haulier responsible for the transfer from CHCL yard to the CFS where the container will be un-stuffed.
The Haulier who thereafter uses same to get access to CHCL premises and secure delivery of the said container.
With the CCS it would be possible to transmit to the various CFS certain data as previously provided by the freight forwarder to MRA customs, this with a view to avoid data capture at their level.
The CCS is currently in a position to provide discrepancies list between the manifested and un-stuffed goods, which list can be transmitted to MRA Customs electronically through the CCS. Should the CFS enter details of deliveries at CFS level, it would also be possible to satisfy filing requirements with regards reports on delivery and stock of goods at CFS levels.
Upon creation of the CCS Delivery Order by the shipping line, the ownership of the container/s is transferred to the Freight Forwarder who at this particular moment has total traceability and visibility of the container/s life on the various steps across the logistics chain. It is possible to have a view of events such as when shipping line manifest has been submitted, when container has been disembarked, when the bill of entry has been received, processed and cleared by MRA Customs , this with or without scanning. Finally we can also track when the container has left the CHCL compound and who is the appointed Transporter.
By adopting a push strategy for provision of information, the CCS is currently informing the freight forwarding community of the forthcoming arrival of consolidated cargo by air.
Brokers are also informed on the status of the processing of bill of entry and on the need to include logistics haulier details as and when the bill of entry is approved for delivery. Some of the members of this latter community have been quick to react and adapt to these technological changes, exploiting information on the various steps of the logistics chain as and when they occur, this with a view to reduce operating costs as well as to offer superior customer service.